Book-It Software

Book-It for Windows is a highly functional membership or client contact based event and activity booking software system from Instinctive Systems Ltd. Book-It will benefit a wide range of organisations that require membership management, contact management and event management features. We have experience working with many organisations across different sectors including societies, clubs, business groups, recreational groups, training companies special interest groups, charities and more.


Use Book-It to automate many of the administration processes performed in any membership organisation maintaining large numbers of contact details or scheduling frequent activities or events. Simplify time consuming and complex office functions thereby saving time and resources as well as providing instant access to information about your organisation in a variety of formats. Book-It for Windows from Instinctive Systems Ltd provides you with the following list of features

  • Membership management
  • Subscription renewal processing
  • Membership and Event ID cards
  • Event booking
  • Simple event cancellation
  • Attendance and payment history
  • Payment collection
  • Late payment chasing
  • BACS processing
  • Credit notes
  • Resource/facility Management
  • Batch functions for mass communications
  • Financial analysis
  • Merchandise features
  • Import enquiry contacts from the web
  • Upload event write-ups to the web
  • Upload event availability to the web
  • Upload current booking details to the web
  • Enquiry follow-up
  • Mail-merge features
  • Address / mapping link function
  • Email features – including HTML and attachments
  • SMS text messaging
  • Label printing
  • Envelope printing
  • Flexible operational reporting
  • Management reporting
  • Filtering for Targeted Communication & Reporting
  • To do/follow-up flagging
  • Source of contact analysis
  • Supplier account management
  • Club newsletter generation

Book-It is available in several editions to cater for any size of business or organisation. Book-It Software requires the following minimum system set-up in order to function correctly


Minimum System Requirements

  • Hardware PC Compatible
  • Processor Pentium I 166 Mhz or above
  • RAM 64Mb
  • Screen Colour SVGA
  • Operating System Windows 98, NT, 2000, XP, Vista, Windows 7
  • Disk Space 30Mb
  • Local Network (LAN) Window 98, NT, 2000, XP, Vista, Windows 7 peer to peer


In order to make best use of Book-It, however, in a secure and fast environment, particularly if large files are involved, then the following specification is recommended


Recommended System Requirements

  • Hardware PC Compatible
  • Processor Pentium II 266 Mhz or above
  • RAM 128Mb
  • Screen Colour SVGA 1024 x 768 or above
  • Operating System Windows NT, 2000 through Windows 10
  • Disk Space 70Mb
  • Local Network (LAN) Windows Server or equivalent
  • Wide Network (WAN) Citrix Winframe / Microsoft Terminal Server
  • Additional Software Microsoft Office 2000 through 2016


*Note some Book-It editions will permit the use of Microsoft Word as the default Word processor if installed and Microsoft Outlook to email directly from Book-It. Microsoft Excel can be used to preview exported files and will be heavily used for graphical reporting in later versions of Book-It. If these Book-It components are to be used the following versions are required. Instinctive Systems recommends that Book-It users purchase Microsoft Office to make best use of Book-It’s rich feature set in the most cost effective manner (Microsoft Office 2000 – 2007 supported).


System Capacities

  • Maximum Records Per File 1 Billion
  • Maximum Individual File Size 2 Gigabytes
  • Maximum Characters Per Record 65,500 Characters


Click here to view Book-It Software In Detail information including features lists and sample screen shots or take our Book-It Tour. For other sales information and upgrade policy please see our FAQs section.